Job Description

Job Summary:

Performs variety of office/clerical duties to assure proper staffing and scheduling of inpatient nursing units. Maintains staffing information in multiple scheduling/staffing databases. Works with local temporary nurse agencies as staffing resource. Audits timecards of inpatient staff every other week using the automated time reporting system.

Essential Responsibilities:

• Receives acuity information from all nursing units. Inputs same into computer. Processes and evaluates results of input to determine staffing needs. Identifies staffing shortages. Takes appropriate action to resolve. Calls and schedules staff as required.
• Receives staffing calls. Apprises appropriate unit or shift supervisor of pertinent information and action taken.
• Maintains current employee information on automated scheduling/staffing database.
• Generates reports as needed.
• Collects, reviews timesheets for completion. Interprets and enters manual timesheets into automated time reporting system. Audits and reconciles same against schedules.
• Coordinates local contemporary nurse agency personnel. Places and cancels requests with agencies with supervisor approval. Schedules daily assignments.
• Uses automated system to notify staff of available vacant shifts and resolve staffing issues. Prepares staff schedules for clinical departments and centralized float pools. Applies collective bargaining unit agreements and Kaiser policies and procedures to scheduling process.

Basic Qualifications:

Experience

• Minimum one (1) year of office experience.

Education

• High School Diploma or General Education Development (GED), or equivalent related experience.

License, Certification, Registration

• N/A

Additional Requirements:

• Demonstrated knowledge of and skill in organizational skills, time management, detail-oriented, oral communication, written communication, interpersonal relations, and customer service.
• Demonstrated knowledge of and skill in database, word and spreadsheet PC applications.

Preferred Qualifications:

• Staffing and scheduling experience.
• Working knowledge of automated scheduling/staffing system(s).
• Bachelors degree.

Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

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