Job Description

Location: Euclid - 22801  
Employment Status: Hourly Full-Time  
Function: Human Resources  
Pay Grade and Range: AAS041-U3 ($25.97 - $35.13)

Internal Candidate Eligibility Criteria: 
1. Is a Lincoln Electric employee with at least 1 year of service 
2. Is NOT on an active Performance Improvement Plan (PIP)

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Purpose

Lincoln Electric is seeking a highly skilled and experienced  Senior Administrative Assistant to provide comprehensive, high-level administrative support to senior leaders within the organization. This role is pivotal in fostering effective one-on-one and team collaboration, serving as a key liaison between internal stakeholders, global management teams, and external business partners.

The Senior Administrative Assistant will play a central role in coordinating outreach initiatives, managing external relations, and organizing meetings and events. Success in this position requires a proactive, resourceful, and detail-oriented individual who thrives in a fast-paced, entrepreneurial environment.

The ideal candidate will demonstrate:

• Exceptional judgment across a variety of situations
• Strong written and verbal communication skills
• Advanced organizational and administrative capabilities
• The ability to manage multiple priorities while maintaining a realistic and professional balance

This role demands creativity, discretion, and a passion for project and event management, making it an excellent opportunity for a dynamic professional, looking to make a meaningful impact.

Job Duties and Responsibilities

• Manage highly sensitive matters with discretion and confidentiality, particularly those influencing global operations and strategic decisions.
• Conduct in-depth research and analysis to support ad-hoc initiatives and strategic projects.
• Proactively manage complex senior leaders’ calendars, resolving scheduling conflicts and ensuring alignment with business priorities.
• Oversee end-to-end planning and execution of internal and external events, including vendor coordination, presentation development, and on-site logistics.
• Oversee end-to-end planning and execution of internal and external events, including vendor coordination, presentation development, and on-site logistics.
• Arrange domestic and international travel for senior leaders, including accommodations and itineraries. Prepare and submit detailed expense reports.
• Screen and manage incoming communications, ensuring timely and accurate responses. Serve as a liaison between senior leaders and internal/external stakeholders.
• Demonstrate exceptional time management and organizational skills to meet tight deadlines in a fast-paced environment.
• Maintain responsiveness to communications outside standard business hours, ensuring continuity of executive support.
• Professionally greet and assist guests and callers, ensuring a welcoming and efficient experience.
• Anticipate senior leaders’ needs by proactively gathering, analyzing, and synthesizing information to support decision-making and conserve time.
• Assumes additional responsibilities as needed or directed in support of the Company’s 2025 Strategy.
• Manage new Vendor/Contractor setup in internal systems.
• Ordering office supplies.
• Process and track invoices to ensure accurate and timely payment.

Basic Requirements

• Associate or bachelor’s degree in business administration, office management, or a related field preferred.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with discretion.
• Strong problem-solving and multitasking capabilities.
• Professional demeanor and customer service orientation.
• Minimum 5 -7 years of experience with at least 2 years in a senior leader support role.

Skills / Attributes

• Advanced Microsoft office suite
• Ability to schedule and sustain potentially complex daily calendars
• Business aptitude
• Commitment to excellence - perform duties at the highest level on a consistent basis
• Excellent communicator - able to interact with people of all levels in a confident, professional manner
• Demonstrate ability and temperament to work with sensitive information
• Team player - have team-oriented experience and approach

Lincoln Electric is an Equal Opportunity Employer. We are committed to promoting equal employment opportunity for applicants, without regard to their race, color, national origin, religion, sex (including pregnancy, childbirth, or related medical conditions, including, but not limited to, lactation), sexual orientation, gender identity, age, veteran status, disability, genetic information, and any other category protected by federal, state, or local law.

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