Job Description

Our client, a UK based Hedge Fund is looking to hire a star EA/PA/OM to assist a top executive in their growing NYC office. The successful candidate will be exceptionally organized, fast-paced and New York City savvy. They will possess strong verbal and communication skills, be resourceful, flexible and professional. This is a fantastic opportunity to become an integral part of an entrepreneurial firm! This role is 100% in office 5x a week. 

RESPONSIBILITIES:

• Organize and coordinate meetings, conferences, and travel arrangements (both domestic and international)
• Handle calendar management and expense reports
• Screen and handle calls, provide information, take messages and schedule appointments
• Prepare correspondence, documents and presentations
• Light event planning and coordinate restaurant reservations
• Persona Assistance as needed: i.e. travel, calendar and scheduling, dining reservation, etc.
• Help organizing the NYC office: maintaining condition of the office and arranging for necessary repairs
• Overseeing 2 admin receptionists and managing their day-to-day
• Liaise with landlord about tenant needs as well as with contractors and vendors (e.g. cleaners, electricians, flower companies)
• Maintaining up-to-date inventory of office contents and place online orders for IT and other office equipment
• Coordinate with clients as needed and help build a relationship network
• Ongoing projects and special requests

REQUIREMENTS:

• 5 plus years of prior administrative support or related experience, must have experience as an Office Manager and oversight of admin staff 
• Superb written and verbal communication skills
• Excellent knowledge of administrative procedures
• Detail-oriented, organized and punctual
• Ability and willingness to take initiative
• Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint, etc.)
• Must be dependable, hold confidentiality and possess discretion
• Ability to work well independently
• A flexible and positive approach to the job is a must!
• Bachelor's degree is required 

SALARY
$125-200K (DOE) + Discretionary bonus opportunity + Excellent benefits!

HOURS
8am-6pm + flexibility if needed

#IND1

Job Tags

For contractors, Flexible hours,

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