Job Description
Medical Education Program Specialist - Academic Affairs
Hiring Department : Academic Affairs
Location : Peoria, IL USA
Requisition ID : [click to reveal phone number]1037232
FTE : 1
Work Schedule : M-F 8:00a-4:30p
Shift : Days
# of Positions : 1
Workplace Type : On-Site
Posting Close Date : 10/20/2025
Salary Range (commensurate with experience): $25.10 - 26.64 / Hourly Wage
Final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, and budget constraints. It is not typical for an individual to be offered a salary at or near the top of the full range for a position.
This position is located on the Peoria campus 170 miles southwest of Chicago. (On-Site Work - Not Remote). About UICOMP
The University of Illinois College of Medicine Peoria (UICOMP) educates 265 medical students and more than 300 physician residents and fellows annually. Additionally, it provides clinical care to more than 31,000 patients annually and conducts basic science, clinical and outcomes research. UICOMP is a regional campus of the University of Illinois College of Medicine, a part of the University of Illinois Chicago and University of Illinois System. The College of Medicine Peoria is home to the Cancer Research Center, Center for Wellbeing, and is a collaborator in Jump Simulation. Learn more about UICOMP at .
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
Position Summary Provides support to Assistant Dean for Curriculum, Clerkships. Will also receive direction from the Associate Dean for Academic Affairs. Provides administrative support to James Scholar Research Program.
Organizes medical education activities and prepares, develops, and/or maintains schedules. Establishes formal electronic records for Phase 2 clerkships and Elective evaluations.
Duties & Responsibilities - Assist Assistant Dean for Curriculum, Clerkships with all aspects of organization, including activity preparation.Schedule preceptors for Jump and Phase 2 Clinical Intersections sessions.Serves as initial student contact for M3 clinical events and coordination as well as general questions related to Phase 2/3 curriculum guidelines.Clerkship programs: order NBME shelf exams; support of Learning Mangaement Systems, Assessment software and Aquifer cases for Academic Affairs and Clerkship programs.Assist with coordination and logistics of Inter-professional Education Day(IPE)Creates formal electronic records for Phase 2 Clerkships and Phase 3 Elective evaluations and grade components.Coordinates and facilitates I0-day orientation program for approximately 70 studentsprior to transition to Phase 2/3.Central support for clerkship coordinators; tracking the submission of required experiences within clerkships for PeoriaAssist the Assistant Dean in tracking student's NBME exam schedule and absences.
- Schedule evaluations based on curricular blocks released by the registrar.Compiles, organizes and prepares NBME Shelf Exam materials for Phase 2 clerkships.Provides proctor trainingSchedules proctoring support for Phase 2 NBME Shelf Exams.Administrative support of Peoria Phase 2/3 Task Force, M3 Progress Committee, Transition to Clerkships (T2C) Orientation CommitteeMaintains electronic/paper records for Transition to Clerkship Clinical Intersections,James Scholar, Inter-professional Education Day. Assures accuracy and completeness of records as required by accreditation standards.Assist with scheduling GCE when requested.
- Organizes student meetings for Assistant Dean for Curriculum, Clerkships and James Scholar Program Chair to discuss academic concerns, evaluations, test records, research progress,etc.Assists department Administrative Aide with monitoring Phase 2/3 expenditures and exercise responsible use of UICOM TCard and PCard. Responsible for payment of NBME shelf exams, awards, catering and travel for Assistant Dean for Curriculum, Clerkships.
- Perform other related duties and participate in special projects as assigned.
Minimum Qualifications
- High school diploma or equivalent.
- Any one or combination totaling four (4) years (48 months), from the categories below:
- College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent:
- 30 semester hours equals one (1) year (12 months)
- Associate's Degree (60 semester hours) equals eighteen months (18 months)
- 90 semester hours equals two (2) years (24 months)
- Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
- Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems.
Please Note: Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series.
To Apply: For fullest consideration click on the
Apply Now button, please fully complete all sections of the onlineapplication including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Job Tags
Hourly pay, Full time, Shift work,