Job Description

Business Overview:

CIB provides capital markets, securities services, financing, treasury and advisory solutions. The Bank’s services are provided via three core business lines: Global Markets, Securities Services and Global Banking. CIB Americas is a multi-billion-dollar platform spanning North and South America, headquartered in New York, with major hubs across the US, Canada and Latin America. CIB provides capital markets, securities services, financing, treasury and advisory solutions. The Bank’s services are provided via three core business lines: Global Markets, Securities Services and Global Banking. CIB Americas is a multi-billion-dollar platform spanning North and South America, headquartered in New York, with major hubs across the US, Canada and Latin America.

Candidate Success Factors:

Candidates are measured on the following four performance drivers, which will dictate how individual impact is considered on the Americas platform:

• Results and Impact
  • Able to influence peers and team.
  • Demonstrates good judgement when making decisions of high complexity and impact.
  • Exercise appropriate autonomy in the execution and delivery of work. 
  • Responsible for driving outcomes, which have meaningful effect on team or department.
• Leadership and Collaboration:
  • Creates trust with colleagues.
  • Acts in leadership capacity for projects, processes, or programs.
• Client, Customer and Stakeholder Focus: 
  • Able to build relationships with a mix of colleagues and clients.
  • Interacts regularly with management and department leaders.
  • Demonstrates the ability to influence stakeholders at the team level. 
• Compliance Culture and Conduct: 
  • Takes full responsibility for personal actions and demonstrates courage in facing problems and conflicts.
  • Perceived as a person of high moral character; upholds corporate values and displays high ethical standards.

Responsibilities: 

• Calendar Management – Diligent, pro-active management of complex agenda and setting of meetings across all time zones
• Schedule and track client meetings and support, including Board and Regulatory meetings
• Domestic and International Travel arrangements; expense claims, expedited travel services
• Coordinate and effectively manage Microsoft Teams video conferences and weekly GBA wide calls (200+ participants)
• Preparation and coordination of departmental meetings, events, and Town Halls.
• Creating, editing and preparation of emails, organization charts and presentations.
• Managing logistics/schedules for visitors and supporting senior executives during their visits.
• Assist with the onboarding process of new hires and transfer candidates.
• Management of incoming and outgoing phone calls and communications  
• Maintain and create e-mail distribution lists in Outlook
• Modification and distribution of departmental reports.
• Completion of any reasonable projects or tasks, as requested by management.
• The staff member will make use of several application systems including:
  • iValua/MyPortal– Supplies and IT Procurement.
  • MyIAM – Approve Identity & Access Rights to various platforms on behalf of Manager
  • My IT / SailPoint – Request management tool for IT application security activities. 
  • Concur – Travel scheduling, expense reporting, and review of Manager’s direct reports expense submission for approval.
  • Outlook
  • Microsoft Office Suite

Minimum Required Qualifications:

• Willingness/Ability to work in the office 5 days per week from 7:30am-5:30pm.
• Education and Experience: Bachelor’s degree or higher, with a strong understanding of Front Office principles and processes for providing customer and administrative services. 6-10yrs of proven experience as an Executive Assistant, supporting Department Heads or C-level executives, preferably within a financial institution.
• Demonstrate an in-depth understanding of office, IT and administrative management procedures and departmental and legal policies.
• Technical Skills: Competent in Word, PowerPoint and Excel.
• Administrative Skills: executive level calendar management, meeting management, time management, strategic planning of tasks, complex travel management, expense processing, phone management, and client handling.
• Exceptional communication and interpersonal skills: A good candidate will be an active listener and clear communicator, both verbally and in writing. They must communicate pro-actively, anticipating the needs of their managers and escalating issues as necessary – utilizing tact and confidentiality.
• Excellent organizational skills: Must have the ability to multitask and prioritize work based on potential impact. An excellent candidate is detail oriented, flexible and enjoys the administrative challenges of supporting executive level employees.
• Exhibit initiative and resourcefulness to get tasks done quickly and efficiently with a high degree of professionalism  

Preferred Qualifications: 

• Education and Experience: Bachelor’s degree or higher, with a strong understanding of Front Office principles and processes for providing administrative services. 6-10yrs of proven experience as an Executive Assistant, supporting Department Heads or C-level executives, preferably within a financial institution.
• Demonstrate an in-depth understanding of office, IT and administrative management procedures and departmental and legal policies.
• Technical Skills: Competent in Word, PowerPoint and Excel.
• Administrative Skills: Executive level calendar management, meeting management, time management, strategic planning of tasks, complex travel management, expense processing, phone management, and client handling.
• Exceptional communication and interpersonal skills: They must communicate clearly and  pro-actively, anticipating the needs of their managers and escalating issues as necessary – utilizing tact and confidentiality.

FINRA Registrations Required:

• Not Applicable 

CFTC Swap Dealer Associated Person (if yes, NFA Swaps Proficiency Program is required): 

• Not Applicable 

SEC Security-Based Swap Dealer Associated Person:

• Not Applicable 

The expected starting salary range for this position is between $120,000 to $150,000 annually. The actual salary may vary based upon several factors including, but not limited to, relevant skills/experience, time in role, base salary of internal peers, prior performance, business line, and geographic/office location.

In addition, our comprehensive benefits package aims to support our employees in various aspects of their lives. From healthcare and wellness programs to retirement plans and childcare services, we prioritize the well-being and growth of our employees. Our benefits include medical, dental and vision coverage, a 401(k) Savings Plan, backup childcare, life, accident and disability insurance, mental health support and paid time off. Additional details about our benefits offerings, inclusive of eligibility for a discretionary bonus, will be provided during the hiring process.

This application will remain open until a candidate has been selected for the role. There is no specific application timeline.

About BNP Paribas:

BNP Paribas is a leading bank in Europe with an international reach across the US, EMEA and APAC. It has a presence in 65 countries, with nearly 190,000 employees. The bank employs over 3,500 people in offices in the US across 10 states including New York, Jersey City, Chesterbrook, PA, San Francisco, Boston, Chicago, Denver, Miami, and Washington, DC. BNP Paribas has built a strong and diversified presence to support its client base. We continue to grow and strengthen our commitment to the US market through our Corporate & Institutional Banking activities. We are one of a few non-US banks to offer a full value chain for our clients, from trading to financing, and clearing and custody in the US with the international footprint and capacity to deliver both globally and locally. Leveraging the strength of our European roots, our network can support clients in virtually every region of the world, enabling more connectivity and efficiency wherever our clients conduct business. We take pride in our expertise and our ability to adapt while constantly looking ahead to create a more sustainable world.

As an international company with a global footprint, the unique cultures and viewpoints of our team members are an integral part of the fabric of BNP Paribas. We are a company with a purpose - to be a responsible and sustainable global leader. We aim to create an environment where our employees feel empowered to drive change, make an impact and be true to themselves. We employ talented individuals from a wide variety of backgrounds, locally and globally, and are inspired by our employees who help us in cultivating a diverse, equitable and inclusive workplace through initiatives such as our Diversity, Equity & Inclusion (DEI) Leadership Forum and Employee Resource Group (ERG) communities. We strive to be a workplace where all team members can grow and thrive and offer robust training, development, and mentoring opportunities to make that vision a reality. Our leaders are deeply committed to DEI and highly accessible to our employees, consistently soliciting feedback on how we can continue to support our employees to reach their highest potential. 

BNP Paribas. The Bank for a Changing World -

BNP Paribas is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.

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