Job Description

We’re a small and nimble product design agency looking for an Executive Assistant to join our team. This is a part time contract position with potential to grow.

If you’re organized, proactive, have excellent writing skills, feel comfortable explaining things virtually, and have remote work experience, this might be the perfect role for you!

As our Executive Assistant, you’ll be a key player in helping our product design studio grow by assisting the leadership team with growth tasks. You’ll also directly contribute to the efficiency of our day-to-day operations, freeing up time for strategic decision making for leadership. By keeping things organized you'll ensure everything behind the scenes runs smoothly and efficiently.

You’ll collaborate with a talented team working on cutting-edge projects that transform user experiences and make life better in healthcare, education and other industries. We're also dedicate to helping our team members grow. You'll have chances to get exposure to the latest technologies and industry trends and develop your skills in the direction you want.

What You’ll Be Doing:

• Calendar & Meeting Management: You’ll keep the schedule on track, set up meetings, and make sure everything runs on time. Bonus if you love keeping people organized!
• Email Management: You’ll handle the inbox, respond to emails, and make sure nothing important slips through the cracks—while writing with clarity and professionalism.
• Outreach & Coordination: You’ll help with outreach to potential clients or partners, schedule follow-ups, and ensure all communication is polished and on-point.
• Project & Task Management: You’ll use tools like ClickUp or Notion to stay on top of projects and make sure deadlines are met.
• Client & Vendor Communication: You’ll be the go-to person for coordinating with clients and vendors, setting up calls, and ensuring clear communication.
• Research & Sourcing: You’ll help research potential leads or vendors and assist with gathering information to support our business decisions—all while delivering well-structured summaries and reports.
• Provide updates and training via videos: You’ll use async tools like Loom to explain updates, walk through work, and keep clients or partners in the loop—so being comfortable on camera is a must.

Requirements

Who You Are:

• You have excellent writing skills and can communicate clearly and effectively (whether by email, phone, Slack, or Loom).
• Super organized, detail-oriented, and proactive – you love getting things done!
• Curious, and open to learning about new subjects
• Familiarity with marketing tools (website builders, google analytics, basic visual design tool such as Canva)
• Comfortable with managing multiple tasks and projects at the same time.
• Previous remote work experience is a must – you’re familiar with the ins and outs of working independently and staying productive in a remote environment.
• You’re tech-savvy and can pick up new tools quickly (experience with Slack, ClickUp, and Loom is a plus!).
• Previous experience as an assistant or equivalent, but if you’re fast at learning, we’re open to hearing from you too.

Benefits

Why Work With Us:

• We’re a small, fully remote team that values flexibility, autonomy, and getting things done.
• You’ll get to be part of a growing business and have a real impact on how we operate.
• We encourage development opportunities and employee growth.
• No corporate stuffiness – we’re all about working smart, having fun, and moving fast.
• Location Preference: While this is a remote role, we occasionally have in-person workshops. Candidates within driving distance of Philadelphia / South Jersey area will be prioritized.

Details:

• Location: Remote (within driving distance from Philadelphia preferred!)
• Hours: Part-time with potential to grow.
• Compensation : $22-30 / hr - depending on qualifications

Job Tags

Contract work, Part time, Work experience placement,

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