Job Description

Position: Executive Admin & HR Specialist
Location: Hybrid, Sonoma, CA
Employment Type: Full-Time

Are you organized, resourceful, and ready to wear multiple hats in a dynamic and rewarding environment? We’re looking for a skilled Executive Administrative & Human Resources Specialist to provide top-notch support to our executive team while managing key HR functions. This unique dual role is ideal for someone with a passion for organization, and a drive to make an impact in a growing company! Knowledge of QuickBooks and invoicing experience are essential, as you’ll help manage financial tracking and invoicing processes alongside administrative and HR responsibilities.

What You’ll Do:

Executive Administrative Responsibilities:

• Provide high-level administrative support to executives, including calendar management, travel coordination, and meeting preparations.
• Prepare reports, presentations, and correspondence on behalf of executives.
• Manage confidential information with the highest level of discretion.
• Assist in organizing company-wide events and meetings, coordinating schedules and resources.
• Support special projects and complete various tasks to ensure smooth daily operations.
• Handle invoicing tasks, including data entry, tracking, and follow-up with clients as needed.

Human Resources Responsibilities:

• Manage onboarding and offboarding processes, including paperwork, orientation, and exit interviews.
• Maintain employee records, ensuring accuracy, confidentiality, and compliance with HR policies.
• Act as the go-to resource for employee inquiries on HR matters such as policies, benefits, and company practices.
• Coordinate recruitment efforts: posting job openings, scheduling interviews, and communicating with candidates.
• Assist in developing and implementing HR policies and procedures that align with company values.
• Support performance management and employee engagement initiatives, including planning team-building activities.

Finance & QuickBooks Responsibilities:

• Process invoices, ensuring accuracy and timely submission to clients.
• Use QuickBooks to manage basic accounting tasks, track expenses, and prepare financial reports as needed.
• Collaborate with the finance team to ensure financial records are accurate and up-to-date.

What You’ll Bring:

• 3+ years of experience in an administrative, HR, or similar support role
• Bachelor’s degree in Business, Human Resources, or a related field (preferred)
• Experience with QuickBooks and invoicing
• Exceptional organizational and time-management skills with a keen eye for detail
• Strong written and verbal communication skills
• Ability to handle confidential information with integrity and discretion
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and HR software (experience with [specific software, if applicable] is a plus)
• Positive attitude, strong interpersonal skills, and a passion for helping others

Why Join Us?

We offer a collaborative and supportive environment where you’ll have the opportunity to grow and expand your skills across administrative, HR, and financial functions. If you’re a proactive problem-solver with a knack for balancing multiple priorities and enjoy working with people, this is the perfect role for you. Join us and be part of a team that values your contributions and supports your professional growth!

Ready to apply?[ We’d love to meet you! Submit your resume and cover letter to contact@power-scale.com and start your journey with us today.

Job Type: Full-time

Pay: $74,810.00 - $80,000.00 per year

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

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