Job Description

Snc Solutions in Gibson City, IL is looking for one executive assistant to join our team. We are located on 496 N 600e Rd. Our ideal candidate is a self-starter, ambitious, and reliable.

SNC Solutions is a construction company who provides a wide range of services designed for the construction industry, some of which include construction management, civil construction, underground & above ground utility, railroad rehabilitation & inspections, and trucking. Our crews are trained to handle any project whether it is new construction, emergency work, storm damage or general rehabilitation. SNC and HTTI merged into one in 2019 and formed SNC Solutions, Inc.

We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Responsibilities:

• Preparing financial statements, reports, memos, invoices letters, and other documents.
• Answering phones and routing calls to the correct person or taking messages.
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Helping prepare for meetings.
• Accurately recording minutes from meetings.
• Greeting visitors and deciding if they should be able to meet with executives.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Making travel arrangements for executives.
• Performing office duties that include ordering supplies and managing a records database.
• Experience as a virtual assistant.
• Opening, sorting and distributing incoming faxes, emails, and other correspondence.
• Provide general administrative support.

Requirements:

• Proven experience as an executive assistant or other relevant administrative support experience.
• In-depth understanding of entire MS Office suite.
• High school diploma.
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.

Benefits:

• Competitive salary based on experience
• Medical, Dental and Vision Insurance
• 401(K) with employer match
• Paid time off, paid holidays, family and pet bereavement

We are looking forward to receiving your application. Thank you.

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