Job Description

Executive Assistant to Head of Investor Relations

Location: San Francisco, CA (Remote)

Pay : $120-130k, depending on experience

Our client, a growing private equity firm, is looking for a highly organized and proactive Executive Assistant to support their Head of Investor Relations. This role is ideal for someone who thrives in a fast-paced environment and is passionate about supporting executive-level professionals in a dynamic and evolving industry.

Position Summary:

The Executive Assistant to the Head of Investor Relations will be a key partner in ensuring the efficient operation of the Investor Relations team. This individual will provide high-level administrative support, manage complex schedules, coordinate investor meetings, and facilitate effective communication within the team and with external stakeholders. The ideal candidate will be detail-oriented, possess excellent communication skills, and have a strong ability to manage multiple priorities in a confidential and professional manner.

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative support to the Head of Investor Relations, including calendar management, travel arrangements, and expense reporting.
• Meeting Coordination: Schedule and organize internal and external meetings, including investor calls, board meetings, and team events. Prepare and distribute meeting agendas, materials, and minutes as needed.
• Investor Relations Support: Assist in preparing and distributing investor communications, presentations, and quarterly earnings materials. Manage and maintain the investor relations database and contact lists.
• Event Management: Coordinate logistics for investor events, such as roadshows, conferences, and earnings calls. Manage event RSVPs, prepare event materials, and ensure smooth execution.
• Communication: Act as a liaison between the Head of Investor Relations and internal and external stakeholders. Handle confidential information with discretion.
• Project Management: Support special projects and initiatives led by the Head of Investor Relations, ensuring timely completion and alignment with strategic goals.
• Travel Coordination: Arrange complex domestic and international travel itineraries, including flights, accommodations, and ground transportation.
• Document Management: Prepare, edit, and proofread correspondence, reports, and presentations. Maintain organized filing systems for easy retrieval of documents.

Qualifications:

• Bachelor’s degree or equivalent experience preferred.
• Minimum of 7 years of experience as an Executive Assistant, with at least 3 years supporting senior executives in Investor Relations.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM systems.
• Exceptional organizational and time-management skills with a high level of attention to detail.
• Excellent verbal and written communication skills.
• Proven ability to handle sensitive information with the highest degree of integrity and confidentiality.
• Ability to work independently, prioritize tasks, and take initiative in a fast-paced environment.
• Experience in event planning and coordination is a plus.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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