Job Description
**Job Summary**
We are seeking a friendly and detail-oriented Part-Time Events Bookkeeper & Contracts Administrator to join our team! In this vital role, you will be responsible for managing financial transactions and overseeing contract administration for events. Your exceptional organizational skills, financial accuracy, and proficiency in Excel will be key to your success. We value a proactive approach to managing contracts and payments, and we're excited to find someone who shares our commitment to excellence.
**Pay Rate:** $25 per hour
**Weekly Hours:** 20-25 hours per week
**About Us**
We are an award-winning real estate private equity firm dedicated to creating and preserving high-quality affordable housing in low-income, Black, and brown communities. Our mission is to alleviate the challenges of housing costs in marginalized areas, and we are proud to be recognized as one of the largest developers in the nation. With a strong focus on community impact, we are currently developing over 3,000 affordable and workforce housing units in California.
We believe in fostering a supportive and collaborative work environment where every team member can thrive. Our culture emphasizes quality, integrity, trust, and accountability, and we are committed to providing opportunities for learning and growth.
**Essential Duties**
- Maintain accurate financial records for event-related transactions, including purchases and receipts.
- Generate and track invoices, receipts, and payments, ensuring timely follow-ups on overdue payments.
- Monitor internal costs for third-party services and rentals, ensuring alignment with contract budgets.
- Establish a direct line of communication with the Accounting Department to ensure financials are consistently aligned.
- Prepare and analyze Excel reports detailing the financial status of events, including payments received and outstanding balances.
- Identify trends in event-related spending, billing, and revenue collection; generate relevant financial reports.
- Organize, file, and maintain event contracts within the department's shared Google Drive.
- Ensure invoicing and billing compliance with client contract terms.
- Be available for urgent financial inquiries on weekends related to deposits, invoices, and contracts.
- Primarily remote, with in-office attendance required once per week or as directed by management.
**Requirements**
**Education & Experience**
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
- Minimum of 2-4 years of experience in bookkeeping, financial administration, or contract management.
- Experience in event management, hospitality, or a related industry is a plus.
- Prior experience working with a small team or in a startup environment is beneficial.
**Skills & Abilities**
- Advanced proficiency in Excel (90% of tasks will require Excel usage).
- Strong knowledge and prior experience with DocuSign, PayPal, Bill.com, and other online payment platforms.
- Familiarity with invoicing and billing processes.
- Basic accounting experience preferred; ability to perform accurate calculations and draw logical conclusions.
- Strong communication and relationship management skills.
- Exceptional attention to detail and ability to follow up on assigned tasks.
- Thrive in a fast-paced, small-team environment and demonstrate a strong team-player mentality.
- Flexibility in schedule to address urgent inquiries outside of standard work hours.
**Benefits**
We offer a comprehensive benefits package that includes paid vacation, medical, dental, vision, and life insurance, as well as pet insurance, sick leave, 10 paid holidays, and bereavement days. Our benefits are designed to support your physical and emotional well-being while providing financial protection and peace of mind.
We are looking to bring someone on board as soon as possible. We provide a rewarding and challenging environment where we expect a lot but also give a lot in return. We strongly prefer candidates local to Los Angeles, as no relocation assistance will be provided. All qualified candidates will be contacted directly.
We are an Equal Opportunity Employer and do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment decisions are made based on qualifications, merit, and business need.
If you're excited about this opportunity and believe you would be a great fit, we encourage you to apply!
Employment Type: Contractor
Salary: $ 25.00 Per Hour
Job Tags
Hourly pay, Contract work, Part time, For contractors, Work at office, Local area, Immediate start, Remote work, Relocation, 1 day per week,