Job Description

Key Responsibilities:

• Provide administrative support to members of the Head’s Office: Associate Head of School, Assistant Head of School for Academics, and Director of Community Engagement.
• Prepare presentations and materials for meetings as requested.
• Reconcile monthly expense reports for Associate Head, Assistant Head for Academics and Director of Community Engagement.
• Working in collaboration with the Executive Assistant to the Head of School, coordinate the logistics and execution of a variety of school events, including but not limited to: faculty and staff meetings, school assemblies, and community-wide events.
• Coordinate the calendar for all designated events, including dates, times, locations, and set-ups. 
• Attend weekly calendar operations meetings.
• Ensure event setups are timely, complete, and accurate.
• Create and maintain event budgets, track expenses, and ensure that events are planned within financial constraints.
• Collaborate with colleagues to design and implement event themes and foster creativity and school spirit.
• Evaluate events after their conclusion, gathering feedback from attendees and school staff to improve future events.
• Maintain files related to programming, projects, and events.
• Establish and maintain a positive working relationship with facilities, maintenance, and food service colleagues.
• Perform other duties as assigned.

Qualifications:

• Bachelor’s degree and a minimum of two years of related experience.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent communication skills, both written and verbal, with the ability to interact with students, staff, and parents.
• Effective working with students, faculty, and parents.
• Ability to work under pressure, meet deadlines, and handle unexpected challenges.
• Proficiency with Google Suite and other administrative tools. Working knowledge of Veracross and FMX platforms are a plus.
• Flexibility to work occasional evenings and weekends.

In striving to fulfill its mission, The Potomac School seeks many different voices, viewpoints, and backgrounds. We recognize that differences are a source of strength, and we know that everyone is enriched when each person's contributions and perspectives are valued.

About The Potomac School

The Potomac School is an independent K-12 day school located in McLean, Va. While we are a K-12 school, we are more accurately described as a K through lifetime experience. We nurture the development of our students as unique individuals and as contributing members of a vibrant learning community. Our school comprises four distinct yet interconnected divisions, joined through a shared mission, integrated curriculum, and deeply rooted communal ties. We enjoy the beauty and natural resources of our 90-acre campus, our athletic fields, woods, streams, and ponds providing a rare and wonderful setting for each student's educational journey. Mission: At The Potomac School, we believe that intellectual development, love of learning, and strength of character are complementary, and equally essential, educational goals. With a firm commitment to our core values and a rigorous academic program, we prepare students to lead lives of purpose, achievement, and generosity of spirit.

Job Tags

Similar Jobs