Job Description

Location

1198 El Camino Real Colma, 94080

Description

The Town of Colma is accepting applications for the position of Accounting Manager. 

Do you have experience overseeing daily financial and accounting activities? If so, this amazing opportunity is for you! 

The Town of Colma, known worldwide as the "City Of Souls," is the smallest city in San Mateo County with over 1,509 residents and 1.5 million "souls." However, Colma is more than just cemeteries. Colma's commercial buildings make a distinct architectural statement resulting from design standards that encourage Spanish-Mediterranean motifs. The small-town approach to modern, municipal government reflects a commitment to both a healthy business climate and a harmonious relationship with residents. 

THE POSITION

The current full-time opening is a professional level position requiring expertise in administrative, supervisory, and accounting functions and is under the direction of the Administrative Services Director.  The Accounting Manager oversees daily financial and accounting activities, supervises accounting staff; performs difficult and complex statistical analyses; assists with annual budget preparation; manages the annual financial audit; develops and distributes internal financial reports; plans and executes all risk management functions; and performs advanced professional, analytical, and administrative work. 

TYPICAL DUTIES AND RESPONSIBILITIES:

Duties may include, but are not limited to the following:

• Plan, organize and direct Finance division activities including overseeing accounts payable, payroll, accounts receivable, and cash receipt activities
• Direct, oversee and participate in the development of the financial division work plan; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods, and procedures
• Establish and maintain journals, ledgers and supporting financial records; supervise the maintenance of the General Ledger; supervise the recording of all revenue, encumbrances, and disbursements
• Develop and administer accounting and budget control systems as necessary to comply with accounting procedures, laws, ordinance, and other regulations
• Prepare the Financial division budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials, and supplies; administer the approved budget
• Participate in recommending the appointment of, training, motivating, and evaluating personnel; participate in establishing and monitoring employee performance objectives; prepare and present employee performance reviews
• Assist in coordinating and monitoring the Town's Capital Improvement Program including controlling project expenditures, establishing new projects, and closing completed projects; research and recommend new financing methods; prepare project reports as needed
• Research and prepare technical and administrative reports; prepare written correspondence
• Establish and monitor internal controls to ensure accounting standards are met; develop and implement policies and procedures relating to accounting activities
• Conduct and coordinate the Town’s annual audit and serve as the liaison between the Town and its external auditors. Ensure the completion of annual State Controller’s Office Reports and other compliance reports as required
• Oversee the maintenance of the Town’s financial software system and ensures that system upgrades occur in a timely manner and communicates changes/impacts to system users
• Manage the month-end and year-end close process and prepares related reports
• Provide financial information to Town officials, staff, vendors, and the general public
• Perform financial studies and analytical and statistical reports as assigned
• Report for work at any time in event of disaster or other emergency situation
• Attend seminars and workshops related to duties and responsibilities
• May serve in a temporary appointment as the acting department head in the absence of the Administrative Services Director
• Represent the Town with dignity, integrity, and the spirit of cooperation in all relations with staff and the public
• Build and maintain positive working relationships with co-workers, other Town employees and the public using principles of good customer service
• Coordinates the Town’s risk management and safety programs to ensure compliance with all State and Federal legal requirements
• Provides risk management review and guidance to management, supervisor, and staff regarding existing or proposed Town activities, programs, and projects to enhance safety and identify and reduce associated risks
• Serves as the Town’s representative to Risk JPA and Board of Directors
• Perform related duties as assigned

Please refer to job description for additional details. The duties described in this job announcement are intended only as illustrations of the basic types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. 

Job PDF: 

Ideal Candidate

Education and Experience

Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

• Education:  Graduation from an accredited college or university with a bachelor’s degree in accounting, finance, business or public administration, or a closely related field.
• Experience: Five years of increasingly responsible experience in accounting or auditing work, including two years in a supervisory capacity.

License

Must possess and maintain a valid California Driver’s License.

QUALIFICATIONS

Knowledge of:

• Principles, methods and practices of municipal finance, budgeting, accounting and fiscal operations and record keeping
• General and municipal accounting and auditing principles and practices
• Federal and State laws and regulations
• Principles of supervision, training, and performance evaluation
• Applicable laws, regulations, public finance and fiscal operations
• Organization, procedures and operating details of the division
• Principles and practices of public agency risk management, safety administration and general liability 
• Standard office and administrative policies and procedures

Ability to:

• Represent Town in a positive manner
• Analyze and interpret financial and accounting records; examine, prepare, and verify financial statements, reports, and documents
• Prepare clear, concise, complex financial statements, reports, and analyses
• Interpret and apply rules and regulations regarding accounting and auditing practices
• Supervise, train, and evaluate assigned personnel
• Establish and maintain effective working relationships with employees, City officials, vendors, and the public
• Properly interpret and make decisions in accordance with laws, rules, and policies and to assimilate and understand information consistent with essential job duties
• Maintain confidentiality, professionalism, tact, and composure always, including stressful and sensitive situations
• Handle multiple priorities, organize workload, and meet deadlines

Special Instructions

APPLICATION PROCESS

To be considered for this employment opportunity, you must complete the online application along with the supplemental questions. A resume and cover letter may be included but does not substitute for a complete application. Applications with "see resume" as a substitution for the work experience description, those with unclear past employment information or those with missing or insufficient information to evaluate possession of minimum qualifications, will not be considered.  Applications can be obtained online at https://www.calopps.org/town-of-colma.

Calopps.org:  Some email accounts have been known to place these emails in the spam/junk file. Please check your email folders/settings or accept emails ending with calopps.org.

Applicants will be assessed on the applications and supplemental questionnaires submitted. Applicants may be screened to the most qualified and invited to the next step in the recruitment process, an oral panel interview. The following information is provided for you to use as a reference and as a planning tool. Human Resources is unable to schedule make-up examinations.

Deadline to apply is Sunday, October 6 at 9:00 PM PDT. 

Human Resources has the right to revise this process as needed based on business needs. 

After a mutual interest has been established, the final candidate must pass a Town of Colma background check which includes but is not limited to the Department of Justice fingerprinting scan. The selected candidate may undergo a more extensive background check.

THE INFORMATION INCLUDED IN THIS ANNOUNCEMENT MAY BE CHANGED AT ANY TIME. THE INFORMATION DOES NOT CONSTITUTE EITHER AN EXPRESS OR IMPLIED CONTRACT.

THE TOWN RESERVES THE RIGHT, AT ITS DISCRETION, TO LIMIT THE NUMBER OF QUALIFIED CANDIDATES INVITED TO THE SELECTION PROCESS. TESTS MAY CONSIST OF ANY COMBINATION OF WRITTEN, ORAL OR OTHER EXERCISES OR ASSESSMENT PROCEDURES AS DEEMED APPROPRIATE BY THE TOWN, IN ORDER TO EVALUATE JOB KNOWLEDGE, SKILLS AND/OR ABILITIES AS THEY RELATE TO THE POSITION. THE TOWN MAY, WITHOUT NOTICE, CHANGE OR ELIMINATE ANY PARTICULAR ASSESSMENT COMPONENT OR COMBINATION OF COMPONENTS AS NEEDS DICTATE.

THE TOWN WILL MAKE REASONABLE EFFORTS IN THE SELECTION PROCESS TO ACCOMMODATE PERSONS WITH DISABILITIES. PLEASE ADVISE THE HUMAN RESOURCES DEPARTMENT OF SUCH SPECIAL NEEDS AT THE TIME OF APPLICATION.

ALL EMPLOYEES HIRED BY THE TOWN OF COLMA MUST BE LEGALLY AUTHORIZED TO WORK IN THE UNITED STATES AND WILL BE REQUIRED TO PRODUCE CERTAIN DOCUMENTS VERIFYING SUCH INFORMATION. 

The Town of Colma is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, religion, ancestry, physical or mental disability, marital status, sexual orientation, or national origin in its employment actions, decisions, policies and practices.

Recruitment Contact

Contact phone: 

(650)997-8306

Contact email: 

jrumayor@colma.ca.gov

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