Job Description

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.

About the Indiana Department of Education (IDOE):

The Indiana Department of Education provides innovative support to Indiana schools, teachers, students, and parents. We proactively work with educators, policymakers, business leaders, and community-based organizations to build student success. Our strategic priorities include:

• Delivering quality, purposeful educational opportunities for each student.
• Elevating and supporting Indiana’s educators.
• Increasing partnerships and delivering aligned, effective, and efficient support.

Salary:

This position traditionally starts at an annual salary of $59,800. Salary for this position may be commensurate with education and job experience.

 

Use our Compensation Calculator to view the total compensation package.

 

Role Overview:

The Academic Project Coordinator works closely with program area staff throughout the grant award process to ensure intended programmatic outcomes from initiation to closeout. You will create comprehensive action plans from contract initiation to successful delivery. Key outcomes for this role include:

• Managing the human and financial resources associated with the grant.
• Oversight of budget, policies, and contracts.
• Implementation of policies and procedures per applicable regulations and guidance.
• Interpretation of policies and procedures with recipients and IDOE program/project staff.
• Assisting with grant applications, scopes of work, and contract documents.

You will perform various coordinating duties such as: supporting scheduling, updates, entries into the project schedule, contract management system, facilitating conversations related to grants and contracts, and collaborating across team members to support Department priorities. You will participate in regularly scheduled meetings with specialists, vendors, and other Academic team staff. This includes preparing agendas, presentations, documents, and notes. You will occasionally meet with vendors to monitor project schedules and task completions. 

The Academic Project Coordinator reports to the Director of Academic Planning and Operations.

 

A Day in the Life:

The essential functions of this role are:

• Monitor education program/initiative objectives, outcomes, and actions to achieve agency goals. 
• Interpret and explain policies, rules, regulations, or laws to constituents within educational institutions. 
• Implement strategic action plans to address program gaps and opportunities. 
• Prepare and disseminate reports on program effectiveness. 
• Ensure program requirements adhere to federal and state policies and grant compliance. 
• Assist in the training and development of education system employees or agency consultants on program requirements and usage.
• Serve as a liaison between the agency and other state and federal agencies.
• Some essential functions of this position may be performed onsite at the agency’s worksite or other assigned worksites while some essential functions of this position may be eligible for work-from-home authorization per policy. Remote work authorization is not automatic and is dependent upon operational needs and agency approval.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.

This position is exempt from overtime compensation for additional work hours that may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

Credentials:

• A Bachelor’s degree and 2+ years of experience in a related field of study or expertise, or 
• 6+ years of experience in a related field of expertise.

Additional qualifications:

• Specialized knowledge in educational systems obtained through experience and/or education.
• Specialized knowledge of education programs and services including pertinent rules and regulations. 
• Extensive knowledge of all source materials and references including federal and state laws governing the programs. 
• Ability to develop and implement new processes and approaches and discern any far-reaching implications. 
• Ability to communicate effectively with both internal and external customers, the public, government officials, and other stakeholders. 
• Ability to analyze information and evaluate results to choose the best solution and solve problems. 
• Ability to work effectively with a wide variety of stakeholders.
• Able to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may serve as a team lead for an assigned work group.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefits package for full-time employees which includes: 

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
• Deferred compensation 457B account (similar to 401k plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid new parent leave
  • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

   

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws. 

If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov .

The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

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